Professional event planners manage dozens of suppliers per event. EventEazy gives you a structured vendor directory within every event — contacts, contract status, notes, and payments — so nothing gets missed.
Join the WaitlistIt starts with a spreadsheet. Then a second one. Then an email thread with the venue, a text chain with the florist, and a PDF quote buried in your downloads folder. By the time the event arrives, you're managing a dozen communication channels simultaneously.
For professional wedding and event planners, vendor management is one of the most time-consuming parts of the job. A single missed payment, wrong contact, or unconfirmed booking can unravel weeks of planning.
EventEazy's vendor management centralises every supplier relationship inside the event it belongs to — so your team always knows who's booked, who's paid, and who still needs chasing.
Every vendor — caterer, photographer, florist, celebrant, AV, transport — in one place. No more cross-referencing spreadsheets.
Store each vendor's phone, email, website, and notes. Accessible instantly from the event workspace, not buried in your inbox.
Mark vendors as enquired, quoted, booked, or contracted. See at a glance which suppliers are still unconfirmed.
Log deposits and final payments per vendor. Never lose track of what's been paid, what's outstanding, and when payments are due.
Build a global directory of trusted suppliers you use repeatedly. Pre-fill vendors into new events from your preferred list.
Group vendors by category — catering, florals, photography, entertainment — so you can find the right contact instantly.
When a supplier is confirmed, add them to the event: name, category, contact details, and contract status. Takes under 60 seconds.
Log deposits when paid and set notes for when final payments are due. The event budget reflects these automatically.
As you move from quote to contract, update each vendor status. See which suppliers still need a signed agreement at a glance.
On event day, every vendor contact is one tap away. No hunting through emails when you need a number fast.
A spreadsheet is static and separate from everything else. EventEazy's vendor directory is linked to the event workspace — when you log a vendor payment, it reflects in the budget. When you update a contact, everyone on your team sees it.
Yes. You can maintain a preferred vendor list at the account level and quickly add them to new events, pre-populated with their details.
Yes — confirmed vendors can be shared in the client portal so couples know exactly who is working their event. You control which vendors are visible.
The vendor directory is available on the Professional plan and above. Starter includes task checklists, budget tracking, and document storage.
Join the waitlist and bring every supplier relationship into one structured, searchable workspace.
Join the Waitlist