Budget overruns are one of the most common sources of conflict between wedding planners and their clients. EventEazy's built-in budget tracker keeps every expense, deposit, and outstanding payment visible in real time.
Join the WaitlistIt's rarely one big mistake. It's the catering upgrade that wasn't logged, the florals that came in over quote, the last-minute hire that slipped through. Each item seems manageable, but without a centralised tracker, the total creeps past budget before anyone notices.
For professional event planners, budget management is as much a client service issue as a financial one. Clients who feel uninformed about their budget become anxious. Clients who trust their planner to track every dollar become advocates.
EventEazy's budget tracker is embedded inside every event workspace, so all expenses are captured in the right place and the running balance is always current.
Set the total budget for each event. EventEazy tracks spending against it automatically as you log payments and expenses.
Add individual budget items — venue, catering, florals, photography — with estimated and actual amounts. See exactly where the money is going.
Record deposits when paid, mark final payments as complete. Know what's outstanding and when payments fall due.
The real-time balance shows total committed spend vs remaining budget. No spreadsheet formulas required — always calculated for you.
Budget items are grouped by category — venue, catering, florals, photography, music, transport — so you can see at a glance where the money is going.
When you create a new event, enter the total agreed budget. This becomes your baseline for every financial decision that follows.
Each time you engage a vendor or incur an expense, add it as a line item — category, estimated amount, and actual amount when confirmed.
Record deposits and payments as they occur. The running balance updates automatically so you always know where you stand.
At any point, review the full budget breakdown by category and line item. Compare estimated vs actual to spot overruns before they become a problem.
Yes. EventEazy is built for the Australian market and displays amounts in AUD.
The budget tracker is planner-only. Clients access a read-only event portal that shows their checklist, key dates, and confirmed vendors — budget details stay private to you.
Direct Xero and MYOB integrations are on the product roadmap. At launch, the budget tracker is self-contained — ideal for tracking event-level budgets without replacing your full accounting system.
You can update any line item at any time. The running balance recalculates immediately, so you will see the impact of any change on the overall budget right away.
Join the waitlist and manage every dollar from a single, real-time workspace.
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